What Is a Virtual Office? The Smart Business Address for Freelancers

Need a registered business address without renting a full office? That’s exactly what a virtual office is for. Perfect for freelancers, digital nomads, or remote workers who want to keep their home address private — and still look 100% professional.

1. What is a virtual office?

virtual office — also known as a virtual address or business mailing address — is a professional address you rent without needing to physically work there. You pay a monthly fee and get:

• Business mailing address

• The option to register your company with the Chamber of Commerce (KvK)

• Often with mail handling or optional extras

This means you can run your business without publishing your home address in public records. It keeps things private, structured, and professional.

2. Why do so many freelancers choose a virtual office?

For self-employed professionals without a physical office, a virtual address is often the smartest move. You’re mobile, work from home, or travel a lot — but still want a proper business presence.

Bonus: Having a clear business address can also help minimize doubts about your independence, especially in discussions around self-employment (zzp) or pseudo-employment issues.

Why it works:
✔ Protect your privacy
✔ Look professional to clients
✔ Save on office rental costs
✔ Clear separation between work and personal life

3. What services are included in a virtual office?

Depending on the provider, a virtual office may include:

• Chamber of Commerce registration (KvK)

• Use as a mailing and correspondence address

• Mail handling: receive, scan or forward your post

• Phone answering services (optional, extra charge)

• Use of meeting rooms or flex desks (optional)

You’re not just renting an address — you’re investing in simplicity, image, and flexibility.

4. How much does a virtual office cost?

Basic plans start around €50 to €80 per month, depending on the city and services.

Need extras like:

• Mail scanning and forwarding?

• Phone answering?

• Occasional access to a meeting room?

Then expect to pay between €100 and €150 per month for a more complete package.

Pro tip: Prestige comes at a price. Addresses like Herengracht, Keizersgracht or Zuidas (Amsterdam) are often more expensive — but do wonders for your business card.

5. Where can I get a virtual office in the Netherlands?

Skepp connects you with office locations across Europe. Especially in cities like:

• Amsterdam – including premium addresses (e.g. Keizersgracht)

• Brussels – central business districts

• Berlin – plenty of options

• Lots more to choose from– from Zürich to Warsaw

Not sure which address fits your business or if it meets KvK requirements? Just ask — we’re happy to help.

6. What should you check before choosing a virtual office?

Not all virtual offices are accepted by the Chamber of Commerce. Before signing up, always check:

✔Is the address eligible for official business registration?
✔What’s included in the monthly fee?
✔Are mail and phone services extra?
✔Can you meet clients there, if needed?
✔Flexible contract or long-term only?

Look for transparency and a service that matches your way of working.

7. Who is a virtual office ideal for?

Perfect for:

• Freelancers & solopreneurs

• Startup founders

• Consultants, coaches, creatives

• Remote professionals

• Anyone working from home who wants to keep things professional

No need to rent a full office — just plug in a professional address and you're good to go.

Find your virtual office match

Looking for a reliable business address in your city? Skepp helps you compare and choose the virtual office that fits your style — whether you want something affordable or fancy enough for a glossy pitch deck.

Need help? Contact us for tailored advice